Privacy Notice

This Privacy Notice (“Notice”) describes how Pelvic Sanctuary and its affiliates (“we,” “our,” or “us”) collect, use, disclose, and otherwise process the personal information described in this Notice and the rights and choices individuals have regarding such personal information. By using our Services (as defined below), you acknowledge that your personal information will be handled as described in this Notice.

Table of Contents:

1.     Scope

2.     Personal Information Collected

3.     How We May Use Personal Information

4.     Disclosures of Personal Information

5.     Cookies and Other Tracking Mechanisms

6.     Your Privacy Choices

7.     Children

8.     Security

9.     Third-Party Links

10.  Retention

11.  Changes to this Notice

12.  Contact Us

1.              Scope

Except as otherwise described below, this Notice applies to the personal information we collect and process related to your use of our website, www.pelvicsanctuary.org, where this Notice is posted, and other websites that may display or include a link to this Notice (“Site” or “Sites”), and other products or services we make available to you, (collectively, “Services”).

Not in Scope. This Notice does not apply to the personal information that we collect and process about our employees, contractors, personnel, job applicants, or candidates.

Additional Notices. Depending on how you interact or engage with us, we may provide other privacy notices with additional details about our privacy practices. These additional notices will control to the extent there is a conflict with this Notice, with respect to your personal information that is subject to that additional notice.

2.              Personal Information Collected

We collect personal information directly from you, automatically through your use of the Services, and from third-party sources.

Personal Information Collected Directly. While the personal information we collect varies depending on how you interact with us, in general we may collect the following personal information directly from you:

●      Contact information. When you contact us, including via email or phone, we may collect your name, address, phone number, email address, postal address, and any personal information that you otherwise submit to us.

●      Communications and interactions. When you email, call, submit an inquiry, or otherwise communicate or interact with us, we may collect and maintain a record of your contact information, your communications, and our responses. We may also maintain records of communications and information that you post to our social media channels, and information you provide to us related to requests for support.

●      Surveys. If you respond to our surveys, we may collect your contact information, and your survey responses including preferences, thoughts and opinions, and anything else you choose to share in response to the survey questions.

●      Events. If you register for or attend our online or in person events including the workshops, lectures, and pop-up events that we host or sponsor, we may collect personal information related to your registration for and participation in such event.

●      Volunteers. If you volunteer with us, we collect your contact information and other personal information related to your volunteer activities.

●      Resources. If you download our free resources, we collect your name and email address.

●      Donations. When you donate or otherwise contribute to Pelvic Sanctuary, we may collect and maintain a record of your name, email address, and address, as well as your payment information such as your credit card number, billing address, and contribution.

●      Preferences. We also may collect information about your preferences, such as communications preferences, preferences related to your use of our Services, demographic data, and any other preferences you provide when interacting with us.

Personal Information Collected from Third Parties. We may collect personal information about you from third-party sources, such as public databases, joint marketing partners, social media platforms, or other third parties.

·       If you post information about us or engage with us on third-party platforms, such as social media platforms, we may collect personal information about you from that third-party platform. These third-party platforms and services control the information they collect and share about you. For information about how they may use and disclose your information, including any information you make public, please consult their respective privacy policies.

Personal Information Collected Automatically. We automatically collect personal information related to your use of our Services and your interactions with us and others, including information we collect automatically (e.g., using cookies and pixel tags), as well as information we derive about you and your use of the Services. Such information includes:

●      Device and browsing information. We use cookies, log files, pixel tags, and other tracking technologies to automatically collect information when users access or use our Services, such as IP address, general location information, domain name, page views, a date/time stamp, browser type, device type, device ID, Internet service provider, referring and exiting URLs, operating system, language, clickstream data, and similar device and usage information.

●      Activities and usage. We also collect activity information related to your use of the Services, such as information about the links clicked, searches, features used, items viewed, time spent within the Service, files uploaded, and items you view.

●      Location information. We may collect or derive location information about you, such as through your IP address. You may turn off location data sharing through your device settings. 

3.              How We May Use Personal Information

Generally, we collect, use, disclose and otherwise process personal information for the following purposes:

·       Services and support. To provide and operate our Services, communicate with you, respond to your inquiries and requests, process payments via our payment processors, communicate with you about the Services, and for similar service and support purposes.

·       Communications. To communicate with you, respond to your questions and inquiries, and send you newsletters and information about our events, programs, and projects.

·       Planning and managing events. For event planning and management, including registration, attendance, connecting you with other event attendees, and contacting you about relevant events and Services.

·       Research and surveys. To administer surveys and for research and analytics purposes such as for market research purposes or to determine the effectiveness of our Services.

·       Analytics and improvement. To better understand how users access and use the Services for other analytics purposes, such as to evaluate and improve our Services and operations, to develop Services and features, and for internal quality control and training purposes.

·       Marketing and advertising. For marketing and advertising purposes. For example, to send you information about our Services such as newsletters and other marketing content or information that you sign up to receive. We may also use certain information we collect to manage and improve our advertising campaigns so that we can better reach people with relevant content.

·       Security and protection of rights. To protect the Services and our business operations; to protect our rights or those of our stakeholders; to prevent and detect fraud, unauthorized activities, unauthorized access, and other misuse; where we believe necessary to investigate, prevent or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety or legal rights of any person or third party, or violations of our Terms of Service.

·       Compliance and legal process. To comply with the law and our legal obligations, to respond to legal process and related legal proceedings.

·       General business and operational support. To consider and implement mergers, acquisitions, reorganizations, bankruptcies, and other business transactions such as financings, and related to the administration of our general business, accounting, auditing, compliance, recordkeeping, and legal functions.

4.              Disclosures of Personal Information

We may disclose the personal information we collect for the purposes described above and as follows: 

·       Vendors and service providers. We may disclose personal information we collect to our service providers, processors, and others who perform functions on our behalf. These may include, for example, IT service providers, email service providers, payment processors, analytics providers, consultants, auditors, and legal counsel. We may also share aggregated or de-identified information derived from our Services and the personal information we collect, that does not identify or refer to any particular individual, for research, analytics purposes, and business development.

·       Third party platforms, providers, and networks. We may disclose or make available personal information to third party platforms and providers that we use to provide or make available certain features or portions of the Services, or as necessary to respond to your requests. We may also make available certain personal information to third parties in support of our marketing, analytics, advertising, and campaign management.

·       At your request. We may disclose information to others when requested, explicitly or implicitly, by you.

·       In support of business transfers. If we or our affiliates are or may be acquired by, merged with, or invested in by another company, or if any of our assets are or may be transferred to another company, whether as part of a bankruptcy or insolvency proceeding or otherwise, we may transfer the information we have collected about you to the other company. We may also share certain personal information as necessary prior to the completion of such a transaction or a corporate transaction such as financing or restructuring, to lenders, auditors, and third-party advisors, including attorneys and consultants, as part of due diligence or as necessary to plan for a transaction.

·       Compliance and legal obligations. We may disclose personal information to third parties to comply with our legal and compliance obligations and to respond to legal process. For example, we may disclose information in response to subpoenas, court orders, and other lawful requests by regulators and law enforcement, including responding to national security or law enforcement disclosure requirements. This may include regulators, government entities, and law enforcement as required by law or legal process.

·       Security and protection of rights. We may disclose personal information where we believe doing so is necessary to protect the Services, our rights and property, or the rights, property and safety of others. For example, we may disclose personal information in order to (i) prevent, detect, investigate and respond to fraud, unauthorized activities and access, illegal activities, and misuse of the Services, (ii) situations involving potential threats to the health, safety or legal rights of any person or third party, or (iii) enforce, and detect, investigate and take action in response to violations of this Notice or our Terms of Service. We may also disclose information, including personal information, related to litigation and other legal claims or proceedings in which we are involved, as well as for our internal accounting, auditing, compliance, recordkeeping, and legal functions.

·       Aggregate and deidentified information. Notwithstanding anything else in this Notice and to the extent permitted by applicable law, we may use, disclose, and otherwise process aggregate or deidentified information related to our business and the Services with third parties for quality control, analytics, research, development, and other purposes.

·       Other disclosures. We may also disclose personal information to third parties to the extent required by applicable law and legal obligations. 

5.              Cookies and Tracking

We and our providers use cookies, pixels, local storage objects, log files, APIs, and other similar tracking technologies to automatically collect information about browsing activity, device type, and similar information within our Sites and Services. This information, which may be considered personal information in some jurisdictions, is used, for example, to analyze and understand how users access, use, and interact with our Sites and Services; to identify and resolve bugs and errors in our Sites and Services; to personalize content on our Sites; for marketing, advertising, measurement, and analytics purposes; and to assess secure, protect, optimize and improve the performance of our Sites and Services. We may also deidentify and/or aggregate such information to analyze trends, administer our Sites and Services, and gather broad demographic information for aggregate uses, and for any other lawful purposes.

You have certain choices about our use of cookies and tracking within the Services, as described below.

Cookies. Cookies are alphanumeric identifiers that we transfer to your device’s hard drive through your web browser for tracking purposes. Some cookies make it easier for you to navigate our Services, while others are used to enable a faster log-in process, support the security and performance of the Services, or allow us to track activity and usage data within Service. 

Local storage objects. Local storage is a web storage mechanism that allows us to store data on a browser that persists even after the browser window is closed. Local storage may be used by our web servers to cache certain information in order to help enable pages and content to load faster when you return to our Sites. You can clear data stored in local storage through your browser. Please consult your browser help menu for more information.

Third-Party Analytics and Tools. We use third-party tools to evaluate usage and traffic on our Sites and Services. These third-party analytics providers may collect usage data (using cookies and similar tools) in order to provide us with reports and metrics that help us to evaluate usage of our Sites and Services and improve performance and user experiences.

Do-Not-Track. Currently, our Sites and Services do not recognize web browser “Do-Not-Track” requests. You may, however, disable certain tracking as discussed below (e.g., by disabling cookies).

6.              Your Privacy Choices

We make available several ways for you to manage your preferences and privacy choices and to submit privacy requests related to your personal information, as described below:

·       Cookie Settings. You can set your browser to block certain cookies or notify you when a cookie is set; you can also delete cookies. The “Help” portion of the toolbar on most browsers will tell you how to prevent your device from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to delete cookies. Visitors to our Site who disable cookies will be able to browse the Site, but some features may not function. If you visit our Site from a different device or from a different browser on the same device, you will need to apply your cookie settings for that browser and/or device as well.

·       Marketing Communications. We may send periodic promotional and operational emails or other similar communications to you. You may change your preferences or unsubscribe by following the instructions provided to you in the communication. If you opt out of receiving promotional emails from us, we may still send you communications that you have requested to receive from us.

For more information about our privacy practices and your privacy choices, you may contact us using the contact information in the ‘Contact Us’ section below.

7.              Children/Minors

Our Services are not designed for children, and we do not knowingly collect personal information from children under 13. If you are a parent or legal guardian and you believe we have collected your child’s information in violation of applicable law, please contact us using the contact information in the ‘Contact Us’ section below.

8.              Security

We have implemented safeguards that are intended to protect the personal information we collect from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. Please be aware that despite our efforts, no data security measures can guarantee security.

9.              Third-Party Links

Our Sites and Services may contain links to third-party websites. Any access to and use of such linked websites is not governed by this Notice, but instead is governed by the privacy policies of those third-party websites. We are not responsible for the information practices of such third-party websites.

10.           Retention

We retain your personal information for as long as reasonably necessary to fulfill the purposes for which it was collected or as otherwise necessary to comply with our legal obligations, resolve disputes, maintain appropriate business records, and enforce our agreements.

11.           Changes to this Notice

This Notice is current as of the Effective Date set forth above. We may change this Notice from time to time, so please be sure to check back periodically. We will post any updates to this Notice on this page. If we make material changes to how we collect, use, or disclose the personal information we have previously collected about you, we will endeavor to provide you prior notice, such as by emailing you or posting prominent notice on our Sites or within the Services.

12.           Contact Us

If you have questions about this Notice or our privacy practices, you may contact us by emailing info@pelvicsanctuary.org.